PowerPoint 2016: Action Buttons (2024)

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Introduction

Another tool you can use to connect to a webpage, file, email address, or slide is called an action button. Action buttons are built-in shapes you can add to a presentation and set to link to another slide, play a sound, or perform a similar action. When someone clicks or hovers over the button, the selected action will occur. Action buttons can do many of the same things as hyperlinks. Their easy-to-understand style makes them especially useful for self-running presentations at booths and kiosks.

Optional: Download our practice presentation.

Watch the video below to learn more about using action buttons in your presentations.

Inserting action buttons

You can insert action buttons on one slide at a time, or you can insert an action button that will show up on every slide. The second option can be useful if you want every slide to link back to a specific slide, like the title page or table of contents.

To insert an action button on one slide:

1. Click the Insert tab.
2. Click the Shapes command in the Illustrations group. A drop-down menu will appear with the action buttons located at the very bottom.

   

3. Select the desired action button.
4. Insert the button onto the slide by clicking the desired location. The Action Settings dialog box will appear.
5. Select the Mouse Click or Mouse Over tab. Selecting the Mouse Click tab means the action button will perform its action only when clicked. Selecting the Mouse Over tab will make the action button perform its action when you move the mouse over it.

   

6. In the Action on click section, select Hyperlink to:, then click the drop-down arrow and choose an option from the menu.

   

7. Check the Play Sound box if you want a sound to play when the action button is clicked. Select a sound from the drop-down menu, or select Other sound to use a sound file on your computer. When you're done, click OK.

   

To insert an action button on all slides:

If you'd like to add an action button to every slide, you can do this with a feature called Slide Master view. However, using Slide Master view can be tricky if you've never used it. If you're going to edit your slides this way, you may want to review our Slide Master View lesson first.

1. Click the View tab.
2. In the Master Views group, click the Slide Master command. In the left navigation pane, scroll up and select the first slide.

   

3. Go to the Insert tab and select an action button from the bottom of the Shapes menu. Click on the slide to add the action button, and choose the desired options from the dialog box that appears.
4. Return to the Slide Master tab and click Close Master View. The new action button will now be on every slide.

   

To edit, move, or delete an action button inserted this way, click the View tab, then Slide Master. Click Close Master View after making any desired changes.

If you notice that an action button isn't appearing on certain slides, you may need to uncheck the Hide Background Graphics box.

To test an action button:

After you create an action button, you should test it.

1. Click the Slide Show tab.
2. In the Start Slide Show group, click From Current Slide.

   

3. Click your action button.
4. After you have tested it, right-click anywhere on the screen and select End Show.

   

5. If your action button did not work as you intended, follow the instructions below to edit it.

To edit an action button:

1. Select the action button.
2. Click the Insert tab.
3. In the Links group, click the Action command. The Actions Settings dialog box will appear.

   

4. Edit the action or hyperlink, then click OK.

To change the appearance of an action button:

1. Select the action button.
2. Click the Format tab.

   

3. To change the button style or color, use the tools in the Shape Styles group.

   

4. To change the shape of the action button, click Edit Shape in the Insert Shapes group. Select a new shape from the drop-down menu.

   

Challenge!

1. Open our practice presentation.
2. Open Slide Master view. In the left navigation pane, scroll up and select the first slide.
3. In the bottom-right corner of the slide, insert the Action Button: Information.
4. Link the action button to the last slide.
5. Change the shape style of your action button to one of the green styles.
6. When you're finished, your slide master should look like this:

   

7. Close Master View, play your slide show, and test your action button.

Continue

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