The Right Way to Start a Meeting (2024)

FAQs

What is the best way to start a meeting? ›

“Good morning / afternoon” “Let's begin” “I'd like to welcome everyone” “Since everyone is here, let's get started”

The 5 P's of an effective meeting are purpose, participants, plan, participation, and perspective. Purpose - This refers to the reason why the meeting is being held. There are three main functions that meetings perform: to make announcements, to make decisions, and to brainstorm.

Instead, establish a positive tone for your meeting by greeting each person. Let them know you're glad they're here. Fourth, set the tone of the meeting through your example. Say something positive, share some good news.

A call to order is the defined start to the meeting agenda and is usually called for by the Chairperson, by declaring that: “The meeting will now come to order”.

Meeting facilitation combines a series of roles and tasks. For example: keeping people on topic; listening carefully to what everyone is saying so no-one's points get lost; suggesting techniques for creative problem-solving; and supporting the group to address a conflict if it arises.

Start with a warm welcome and introductions, followed by any presentations, activities, or discussions you want to include. Consider including time for networking or Q&A sessions to engage participants. Use a Board view in ClickUp to visually plan and organize the sections of your meet and greet agenda.

When leading a meeting, it is appropriate to? ›

Leading the meeting doesn't mean dominating the discussion; rather, it entails setting expectations, paying attention to the flow of the conversation, keeping people on-topic and on-schedule, asking follow-up questions where necessary, and defining next steps at the end of the meeting.

Inspired by the work of researchers Kim Cameron and David Whetten, here are some proven methods for how to have an effective meeting every time by following the four Ps: purpose, product, people, and process.

By applying the three P's—purpose, people, and process—you can get back some of that most precious of resources: your time.

To make a motion, you must first be recognized and given the floor by the meeting chairperson or presiding officer. Once you have the floor, state the motion as “I move (state your motion here).”