Executive support
It’s vital that your executive team is on board with your ERP project. We know from experience that projects succeed when everyone is working from a single set of facts, which is why Quick Start data resides in a single database, giving both Sunrise and customers an identical view of a project’s status. Power BI dashboards with almost real-time updates give everyone a bird’s-eye view of the implementation and keep people on the same page. Embedding Power BI into Quick Start has been the biggest game-changer since we launched the tool in 2013. Users have a quantitative view of how a project is progressing, and project managers can spot bottlenecks quickly.
Employee involvement
Your ERP implementation team should be composed of the best employees from across your organization. These are your rock stars, the people who know your current processes inside and out. These internal resources should exhibit the ability to understand the overall needs of the company and be entrusted with critical decision-making responsibility and authority.
Quick Start comes with a library of top-notch workflow processes for your industry which helps take care of the repetitive work so consultants can get down to business. Our methodology combines agile and waterfall methodologies, and sprint-based work so our consultants shadow, interview, design, and leave behind a beautiful set of processes and documents.
Clearly defined project scope
Having a well-defined and written scope of work can mean the difference between a failed project with disastrous results and a highly successful project with huge benefits. Your project scope is the basis for the requirements of the project and the resources that need to be deployed. Don’t skimp on scoping. It pays to spend the time upfront making sure EVERYTHING is documented; plus defining clear expectations and establishing overall goals.
Quick Start is more than a task manager. Our dashboards provide a fact-based, quantitative view of your project’s status. Track progress, see how far you’ve come, compare against budget, and see what’s left to do. Implementations, at their heart, are just thousands of tasks (okay, maybe tens of thousands of tasks. To some of you, it probably feels like hundreds of thousands of tasks.) The idea is simple: have a single location where ALL the project tasks are tracked and make it visible to both the client and project teams.
Plan to optimize business processes
One of the most expensive aspects of an implementation is customization. We’ve heard horror stories of thousands of hours sunken into customizing an ERP system that, in the end, still didn’t work for the customer.
Quick Start saves valuable implementation time by providing standardized processes for the repetitive stuff we encounter in every implementation, and a set of best practices:
- Datasets pre-configured for apparel, footwear, CPG, and retail companies
- Abstract process flow guides aligned with best industry practices
- Visibility into timeline and budgets
- Tools to facilitate easier instance copying for testing, validation, and migration
We also gave the tool a makeover – now with a modern and simple UI, Quick Start stores everything in the cloud, so users can view a project’s status anywhere, anytime.
Proactive change management
ERP implementations change the way people do their jobs, and no one likes change. It’s important to build in enough time to train people on new systems and processes. After all, you bought a new ERP system to make work easier! Don’t let end users feel like they just swapped an old, clunky headache for a newer, shinier headache.
To make end user training successful, training should start early, preferably before the implementation begins, especially for skills that will help users better implement and utilize the solution. Executives often underestimate the level of education and training necessary to implement an ERP system as well as the associated costs. Top management must be fully committed to incorporating the training cost as part of the ERP budget.
For a successful implementation, you need structured project management, full transparency, and buy-in from users at every level of the organization. We created Sunrise 365® Quick Start to streamline Dynamics 365 projects, by combining methodology, best practices, and quantifiable progress metrics into a single solution. You can get to go-live faster and experience your company's digital transformation sooner.
Why would we build a specific tool for ERP project management, when we could pull one off the shelf? Because ERP implementations fail for so many reasons: miscommunications, mismatched expectations, an inability to spot problems before they snowball...the list goes on and on. We set out to create a system that minimizes risk and gives everyone a task-oriented, fact-based view of the implementation in real time. Quick Start is tailored to Sunrise’s sprint-driven methodology. We cover this in much more detail in our methodology blog post, but the bottom line is that it works. By leveraging the knowledge we’ve gained from 30 years of experience and over 300 go-lives, Quick Start provides a structured path to success.
A partner that knows your industry
ERP deployments, especially for consumer brand companies, have many moving parts that impact every aspect of an organization. To help monitor and guide your project’s success, we recommend working with a partner who knows your industry as well as they know the software.
Since the original release, we’ve reconfigured the solution to optimize it for Dynamics 365 implementations. Every feature of Quick Start has been included because we encountered it in real ERP projects. We built this tool from the ground up, and we continue to refine and update Quick Start as our industries change, Microsoft’s software roadmap changes, and new customers go live.
