Last updated on Dec 20, 2023
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Formal letters
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Semi-formal letters
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Informal letters
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Factors to consider
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Here’s what else to consider
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The complimentary close, or the sign-off phrase that precedes your signature, is an important part of any business letter. It conveys your tone, professionalism, and relationship with the recipient. However, choosing the right complimentary close can be tricky, as different situations and audiences may require different levels of formality, courtesy, and personalization. In this article, we will guide you through some tips and examples on how to choose the right complimentary close for different types of business letters.
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- Bryan J. Shaver Writer, Editor | Financial Trader 2
1 Formal letters
Formal letters are often used for official, legal, or academic purposes, such as applying for a job, making a complaint, or requesting information. They require a specific format and style, including a formal complimentary close that demonstrates respect and courtesy. Examples of formal complimentary closes include “Sincerely”, “Respectfully”, “Yours faithfully”, “Yours sincerely”, and “Regards”. Generally, these closes should be followed by a comma and your full name and title. For instance: “Sincerely, Jane Smith, Director of Marketing.”
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- Bryan J. Shaver Writer, Editor | Financial Trader
In the world of business writing, formal letters play a crucial role, serving official, legal, or academic purposes like job applications, complaints, or information requests. Crafting an effective formal letter involves adhering to a specific format and style. A key element is the formal complimentary close, which reflects respect and courtesy. Examples of suitable closes include "Sincerely," "Respectfully," "Yours faithfully," "Yours sincerely," and "Regards." It's essential to follow these with a comma, followed by your full name and title for a polished finish – for instance, "Sincerely, Jane Smith, Director of Marketing." Mastering this art ensures your correspondence maintains a professional and impactful tone.
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2 Semi-formal letters
Semi-formal letters are used for professional but less formal situations, such as communicating with a client, colleague, or business partner. They are more flexible and friendly than formal letters, but still maintain politeness and respect. Common semi-formal complimentary closes include 'Best regards', 'Kind regards', 'Warm regards', 'Cordially', and 'With appreciation'. These closes should be followed by a comma and your full name and title. However, if you have an established relationship with the recipient, you can use your first name only. For example: 'Warm regards, Jane. Director of Marketing'.
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3 Informal letters
Informal letters are used for casual or personal situations, such as expressing gratitude to a friend or congratulating a colleague. They are more relaxed than semi-formal or formal letters, and permit you to use a more intimate and emotional complimentary close. Some common informal complimentary closes are ‘Cheers’, ‘Best wishes’, ‘Take care’, ‘Yours truly’ and ‘Love’. These closes should be followed by a comma and your first name or nickname, or sometimes a signature. For example: ‘Cheers, Jane’.
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4 Factors to consider
When selecting the right complimentary close for your business letter, you should consider the purpose and tone of your letter, the relationship and familiarity with the recipient, the culture and expectations of the recipient, and the consistency and clarity of your message. Doing so will help you pick a complimentary close that is appropriate for your situation and audience, while also conveying your intention and attitude effectively. Moreover, it will help to ensure that your communication is clear and leaves a positive impression.
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5 Here’s what else to consider
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