Too many meeting leaders think their job ends when the meeting starts or that they merely serve as note-taker and “agenda police.” But, as with almost any work project, a meeting’s success relies on the success of leadership communication. This article covers 10 communication tactics that can help leaders and executives attending meetings make sure that critical points are raised and discussed as effectively as they are efficiently, so that meetings ultimately accomplish their mission.
Many meeting effectiveness tips — whether the gathering happens in a room or on a Zoom — are well understood by now, including starting and ending on time, creating efficient agendas, establishing clear roles, and remembering when you’re on mute. Even if you don’t know the basics, a quick Google search will reveal them.
Share with colleagues to help create a more effective meeting culture at your company. Use this template to identify and explain the 4 Ps required to run an effective meeting: Purpose, Product, People, and Process.
The 10–10–10 rule differs from conventional decision-making strategies by encouraging individuals to assess the ramifications of their choices over three specific timeframes: 10 minutes, 10 months, and 10 years.
The 5 P's of an effective meeting are purpose, participants, plan, participation, and perspective. Purpose - This refers to the reason why the meeting is being held. There are three main functions that meetings perform: to make announcements, to make decisions, and to brainstorm.
Use folders to organize notes of recurring meetings
For meetings on a regular cadence, like weekly team meetings, monthly all-hands, daily scrum meetings, etc., keep notes organized in dedicated folders.
If you have a calendar that includes your meeting schedule, consider setting a reminder 10 to 15 minutes early so that you remember the meeting. This can ensure you aren't late to the meeting or forget the meeting entirely.
Introduction: My name is Aracelis Kilback, I am a nice, gentle, agreeable, joyous, attractive, combative, gifted person who loves writing and wants to share my knowledge and understanding with you.
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